To guarantee the success of your event, you don’t want to leave anything to chance. The Beurs van Berlage provides you with a watertight plan B, so that your event can proceed without any worries. In this blog, we discuss the five most important parts of this plan. We think of everything, so that you only have to focus on the organisation of your event.
To guarantee the success of your event, you don’t want to leave anything to chance. In particular, a hybrid event has additional features, which were not required during a physical event. Consider, for instance, an online environment that needs to be continuously operational. The Beurs van Berlage provides you with a watertight plan B, so that your event can proceed without any worries. In this blog, we discuss the five most important parts of this plan. We think of everything, so that you only have to focus on the organisation of your event.
An internet connection is the lifeline during a hybrid event. If the connection is lost, online participants can no longer take part and you will miss out on many visitors. For this reason the Beurs van Berlage has two stable fibre optic lines. If one of these connections fails, then everything is seamlessly switched across to a different line. You have no need to worry about the connection: you will always be live.
The online platform provides an important base during an online event: your online participants watch the live streams and enter into interaction via the online platform. But what if that platform, for whatever reason, is not accessible? In that case we always provide an alternative. All online participants are sent a new link, so that they can immediately continue watching via a different environment.
Along with a stable internet connection and a correctly working platform, audiovisual equipment (AV) is also of crucial importance during a hybrid event. The failure of an LED screen, microphone or overhead projector leads to annoying situations. The Beurs van Berlage always has alternative equipment in house, so that you can transfer to a new installation within an hour. That provides greater assurance.
Personnel remains an important part of your event, also during a hybrid event. What happens if some of the employees suddenly have to go into quarantine? To address this challenge, we work with various agencies, that can quickly provide a replacement team. We are never dependent on one party. This also applies also for the suppliers with which we work.
It happens that a speaker or presenter is suddenly not available, for example, because he is not allowed to travel. The Beurs van Berlage makes use of advanced technology, by which a hologram of the speaker is projected onto the stage. This enables the speaker to connect remotely, so that a keynote or session can still take place.
Quickly switch from a live event to a hybrid or online event
The Beurs van Berlage has a plan B for all the technical challenges confronting your event and offers maximum flexibility. Was your event going to take place completely live, but due to circumstances this is no longer possible? Then we can switch over, in no time at all, to a hybrid or completely online event. In this way, your plans can always proceed, whatever happens.
Do you want to know more about how the Beurs van Berlage organises safe meetings? Read the safety measures and standards of the Beurs van Berlage and download the information sheet.